Call forwarding, call groups, and simultaneous ring in Microsoft Teams (2024)

You can forward calls to another number or Teams member, or ring another number at the same time as your work number.

Set up call forwarding

Note:Call forwarding is only available in one-on-one calls.

To start forwarding your calls, select Settings and more Call forwarding, call groups, and simultaneous ring in Microsoft Teams (1) next to your profile picture at the top of Teams. Then select Settings > Calls Call forwarding, call groups, and simultaneous ring in Microsoft Teams (2).

Under Call handling and forwarding, select the toggle to choose how all call forwarding should be handled, or set up different responses for different scenarios. You can choose to have calls forwarded to voicemail, to a new number or specific contact, a call group, or your delegates.

Call forwarding, call groups, and simultaneous ring in Microsoft Teams (3)

Tip:Learn how toset up a delegate and forward your calls to other people or groups.

Note:If you don't see any options for call forwarding in your settings, it's likely that you don't have an Enterprise Voice or Business Voice license. Also note that it can take up to 24 hours for changes in licenses to take effect.

Createa call group

Call group members can receive calls on your behalf. Once created, you can use the forwarding instructions in the previous section to have calls forwarded to your call group.

  1. To get started, go toSettings and more Call forwarding, call groups, and simultaneous ring in Microsoft Teams (4)next to your profile picture at the top of Teams. Then select Settings > Calls Call forwarding, call groups, and simultaneous ring in Microsoft Teams (5).

  2. Under Manage call group, select either Add a call group to create a new group or Edit to change members, settings, or call order if you've already created a call group.

  3. Under Add people, add the people you want in your call group. A call group can contain up to 25 people.

    Note:You need to add people from your organization. Phone numbers are not supported.

You can select the order in which your calls are forwarded to members of your call group, or you can choose to have it ring everyone in the group at once.

  1. Select the dropdown above the list of group members to choose your ring order, either Everyone at once or In the order below.

  2. If you select In the order below, you can then drag members of the call group into a preferred order for receiving your calls.

Call forwarding, call groups, and simultaneous ring in Microsoft Teams (6)

Group call pickup is less disruptive than other forms of call forwarding because recipients can choose how to be notified of an incoming call in their settings and decide whether to answer it.

Note:Mobile devices will only get call group notifications if they're set for banner and ringtone.

Set up call forwarding for a Teams SIP device

On the devicemain menu, select CFW soft button. The Teams Call Forwarding state will bedisplayedalong with instructions on how to change it usingdialing feature codes.

Note:the following device models currently don’t support Call Forwarding:Yealink T30, Yealink T30P, Cisco 6821, Poly Trio 8500, Poly Trio 8800, and AudioCodes IP Phones.

Forward always

Dial*33*followed by the forwarded-to phone number. The phone number can be in E.164 format or a dial string that will be converted based on your dial plan.

To forward calls to your voice mail, set a forward-to phone number redirecting to youroffice phone.You have the ability to do this for allforwarding settings.

  • Example: *33*+14257222217 or *33*14257222217

If the caller hears a ring tone 4 times or a fast busy tone, this indicates the setting had been successful.

Forward on timeout (unanswered calls)

  1. Dial*34*.

  2. Input an optional time in seconds. This time must be rounded to the next 10 and can beup-to 60 seconds. Thedefault is set to 20 seconds.

  3. Dial*followed by the forwarded-to phone number.

  • Example: *34*10*14257222217 (ring me 10 seconds and if unanswered forward to 14257222217or *34*14257222217 (ring me for 20 seconds – default and if unanswered forward to 14257222217).

Reset

Dial *32*

Set up external call routing

External call routing allows you to redirect incoming phone calls (not Teams calls) to voicemail or your unanswered call settings. This helps to filter spam calls and provides different levels of control over phone calls and Teams calls.

  1. Select Settings and more Call forwarding, call groups, and simultaneous ring in Microsoft Teams (7)next to your profile picture at the top of Teams.

  2. Then chooseSettings > Calls Call forwarding, call groups, and simultaneous ring in Microsoft Teams (8).

  3. Under Call handling and forwarding> Redirect external phone calls, choose between redirecting calls to voicemail and redirecting them as unanswered. The toggle is off by default.

Note:If you do not see this option in your call settings, it's likely that this feature has not been enabled by your IT admin. Contact them to learn more.

Call forwarding, call groups, and simultaneous ring in Microsoft Teams (9)

Set up simultaneous ring

If you want your incoming calls to ring you and someone else (such as a delegate) at the same time, you can set that up in Teams.

  1. Select Settings and more Call forwarding, call groups, and simultaneous ring in Microsoft Teams (10)next to your profile picture at the top of Teams. Then chooseSettings > Calls Call forwarding, call groups, and simultaneous ring in Microsoft Teams (11).

  2. Under Call handling and forwarding> When you receive a call, you can choose to ring a contact, a call group, or your delegates.

  3. If you choose to ring a new number or contact, begin typing the name of the person you'd like to simultaneously receive your calls and select their name from the dropdown.

Note:If you don't see any options for simultaneous ring in your settings, it's likely that you don't have an Enterprise Voice or Business Voice license. Also note that it can take up to 24 hours for changes in licenses to take effect.

Call forwarding, call groups, and simultaneous ring in Microsoft Teams (2024)

FAQs

How do you call forward and simultaneous ringing to external phone numbers in Teams? ›

Set up simultaneous ring
  1. Click Simultaneously ring, and then do one of the following: Click another of your numbers, such as your mobile phone. ...
  2. Click My Team-Call Group, and then, in the Team-Call Group dialog box, add the contacts you want to receive your calls at the same time you do.

What is the difference between simultaneous ring and call forwarding? ›

Set up simultaneously ring

Unlike call forwarding where your work phone doesn't ring, you can set your incoming calls to simultaneously ring your phone and another number or contact. This setting can help ensure that callers don't get the busy signal and their calls don't get missed.

How do you forward calls to a group in Teams? ›

Under Call handling and forwarding, select the toggle to choose how all call forwarding should be handled, or set up different responses for different scenarios. You can choose to have calls forwarded to voicemail, to a new number or specific contact, a call group, or your delegates.

How do I set up team simultaneous ring? ›

Set up simultaneous ring

Click on the three dots next to your profile picture at the top of the app, then click Settings > Calls. Under Call answering rules, select Calls ring me. Then click Also ring and select where else you want your calls to ring: another person, no one, or a call group.

Can you forward calls from Teams to a cell phone? ›

Set up call forwarding

, then Settings, and then Calls. Under Call handling and forwarding, choose Forward all calls, and then select where you want your forwarded calls to go: Forward to voicemail or forward to a new number or contact. Tip: You can always set up a delegate to forward your calls to.

Can Teams be used for external phone calls? ›

Dial an outside number

on the left side of Teams. Type a name or an external number to call someone. When you're ready, select Call.

How many rings before call forwarding? ›

Enter the Forwarding Number:After dialing *71, enter the phone number where you want your calls to be forwarded after 3 rings. Set the Ring Time:You might not be able to set an exact number of rings, but typically, the default forward-after-ring-time is around 20 seconds (4-5 rings).

What do simultaneous calls mean? ›

As the name suggests, simultaneous ringing refers to having an incoming call ring on multiple devices simultaneously. You can answer the call on a landline phone, a mobile or even a computer with a VoIP connection.

What does it mean when you call someone and it rings then says call forwarded? ›

Hearing "Your call has been forwarded" does not mean you are blocked. It usually just means that the person you're calling didn't answer your call. However, if the person has blocked your phone number, your call may be forwarded to voicemail automatically, depending on how the person blocked you.

What is the limit of call group in Microsoft teams? ›

Each configured call group can have a maximum of 25 users or 32,768 characters. A user can be a member of maximum 25 call groups. Note that mobile devices will only get notified if they're set for banner and ringtone.

How do you transfer a call to a group in Teams? ›

Transfer calls
  1. Transfer to a queue: Select Queue, search for the queue you want to transfer the call to, and then select Transfer. ...
  2. Transfer to an external PSTN number or Teams user: Select Number pad. ...
  3. Transfer to Teams user: Select Teams, and use the search option to search for a Microsoft Teams user.
Jul 4, 2024

Can you forward a conversation in Teams? ›

You can share messages, files, and images one-on-one, with an existing group chat or channel, or start a new chat from the forward message dialog. > Forward. Type the name of the person you want to share content with, and select the correct person or multiple people from the drop-down list.

How does simultaneous ring work? ›

What is simultaneous ring and how does it work? Simultaneous ring is a function where a single incoming call can reach multiple devices at the same time and ring several devices simultaneously. These devices can vary, from PBX or desk phones to mobile phones and even computers (thanks to VoIP technology).

Can someone divert my calls without my knowledge? ›

On the other hand, if you feel like someone or an organization is forwarding your calls without your conscience or people complain your phone number is unreachable, it's high time you learned how to deactivate call divert on your Android device.

How do you set up a secondary ringer in Teams? ›

2 - From the 'Settings' pane, select 'Devices'. Near the bottom of the page, you will see 'Secondary Ringer' with a drop down field below it. By default this is set to none. Click this drop down to see your list of sound devices and select whichever you would like to set as your extra ringer.

How to do multiple calls on Teams? ›

If you're already on a call, you can answer or start a new call anytime. We'll place your current call on hold and take you straight to your new conversation. While a call's on hold, all participants will be notified, and they won't be able to see or hear you.

Is there a way to merge calls on Teams? ›

Merge a call
  1. Go to Calls, type a name or number, and select Call. Your first call automatically gets put on hold when you make the second call.
  2. After the second call connects, on your call controls, select More actions. > Merge Calls.
  3. Choose a call to merge with, and then select Merge.

How to set up a conference call in Microsoft Teams with external users? ›

Schedule a channel meeting
  1. In Teams. , select the team you want to schedule a meeting in.
  2. Add a shared calendar to your team channel.
  3. Next to Meet now. , select the dropdown arrow.
  4. Select Schedule a meeting .
  5. Add other attendees who are outside the team.
  6. Select Send.

How do you transfer a call to an external contact in Teams? ›

Transfer calls
  1. Transfer to a queue: Select Queue, search for the queue you want to transfer the call to, and then select Transfer. ...
  2. Transfer to an external PSTN number or Teams user: Select Number pad. ...
  3. Transfer to Teams user: Select Teams, and use the search option to search for a Microsoft Teams user.
Jul 4, 2024

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